Poste : Grants Coordinator

Lieu du poste : Cameroun

Date limite de soumission : 17/06/2021

Plan International est une organisation humanitaire et de défense des droits de l’enfant indépendante qui s’engage à ce que les enfants vivent une vie exempte de pauvreté, de violence et d’injustice.

Nous unissons activement les enfants, les communautés et d’autres personnes qui partagent notre mission pour apporter des changements positifs durables dans la vie des enfants et des jeunes. Nous aidons les enfants à acquérir les compétences, les connaissances et la confiance dont ils ont besoin pour faire valoir leurs droits à une vie épanouie, aujourd’hui et à l’avenir. Nous accordons une attention particulière aux filles et aux femmes, qui sont le plus souvent laissées pour compte.

Location: Yaounde

Reports to: Grants Support Manager

Grade: C2

Closing Date: 17/06/2021

DIMENSIONS OF THE ROLE

[This section provides a summary of the size and authority of the post. It covers the size of the budget held, the numbers of direct reports, other key stakeholders who may depend on it, the type of communication required, the external representation involved and the reach of the role.]
Under the supervision of the Business Development Manager, the Grant Coordinator will have to perform the below main activities:
1-   The role will have a primary focus on existing and new initiatives which will consist of 90% of Grant Co-ordinator’s time including both business development and management/compliance,
2-   Keeping the Grants Support Manager informed on the management of all risks associated with the delivery of a projects.
3-   Support greater integration, learning, sharing and dissemination, timely and effective delivery of programs in terms of financial compliance and quality programming of assigned portfolio
4-   Support Resource mobilisation process through proposal development Business

ACCOUNTABILITIES

[This section is critical for clarifying expectations of the role, providing the framework for its relationship with colleagues and providing areas of accountability against which performance can be managed.
This should include a series of brief statements that define the end results required. E.g. drive, contribute, identify, manage, responsible for, advise/coach, build, develop, provide, conduct, oversee, establish, participate etc.
Statements should ideally be worded so that they will lead to thoughts of measurement. For example, it is better to state something like “achieve maintenance standards” than “undertake maintenance”. The former leads to a measure against the maintenance standards.]

1- Business Development

The Grants Coordinator will provide support with on-going business development as well as increasing resource mobilization opportunities with donors. Indicators will include:
– Support provided for on-going business development opportunities, including liaising with donors
– Oversight provided to project design and proposal preparations
– Support provided on FAD finalization and administration and ensure Plan protocol is followed with the proposal development process, ensuring that the NOs are is given adequate time to provide feedback on proposals and on the draft agreement before finalized.

2- Program planning and delivery

Ongoing project work plans are reviewed, updated and monitored based on the changing context and other future funding opportunities. Indicators will include:
–   Make sure well-documented, accurate quality narrative reports are produced in line with donors’ reporting requirements, including review by NOs
–   Projects have an efficient archiving system in place accessible to relevant staffs that helps learning, sharing, scaling up, and innovation
–   Grants appropriately set-up and monitored in SAP
–   Organization and facilitation of Nos and donors’ visits
–   Preparation of Grants quarterly report
–   Ensure appropriate tools for Grants Management are in place and regularly updated (Grants tracker alert, GPMT, Grants finance tracker, etc.)

3- Financial management

The projects’ budgets and financial reports are reviewed, updated and monitored based on the changing context and other future funding opportunities. Indicators will include:
–   Donor compliance requirements are met in a timely manner and grants are well positioned for donor audits
–   Follow-up with the project team to ensure that Grant budgets and forecast are developed, implemented and monitored
–   Ensure that accurate financial reports are produced and submitted in line with donors’ requirements
–   Follow-up of income payment and ensure 100% income recovery
–   Financial reports are reviewed to ensure alignment between expenditures and activity progress reports.

4. Communication and working relationships:

Appropriate internal and external working relationships (and partnerships) are in place to support quality grant delivery and compliance and other future funding opportunities. To maximize overall program impact through the optimized contributions of others, the post holder will be required to initiate, develop and maintain a range of working relationships, including with donors, implementing partners and NOs. Effective working relationships within Plan are also essential. The post holder will have frequent communication with Country Office and Program Unit teams, CMT members, Plan staff and various internal staff networks as well as NOs. Indicators will include:
– The terms for FAD and contract are clearly documented and monitored regularly for compliance.
– Build strong relationships with NO and local donors’ staff through a clear and consistent communication on grant management.

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

DEALING WITH PROBLEMS/RISKS

Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
The position involves a high degree of complexity in resolving a wide range of challenges which typically occur in the management of a complex grant portfolio with different management lines, geographical locations, a large and diverse workforce, and a range of contractual obligations, specifically grant contracts. The post holder will demonstrate the ability to solve problems, thinking strategically while introducing innovations as needed to meet the demands of a dynamic and sometimes unpredictable operating environment while ensuring Plan systems and policies are adhered to.
– Ability to draft clear and precise report in responding to grants queries
– A good understanding of Plan grants management system for efficiency and compliance
– Ability to work independently with minimal supervision
– Must have very good interpersonal relationship with colleagues and supervisors

KEY RELATIONSHIPS

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
Internal
– Grants Project/Program Coordinators and manager – high
– Program Technical LEAD – Medium
– Head of program – Medium
– Country Finance Manager – High
– Grants Accountant – High
– Business Development Manager – High
– Country Accountant – High
– Business Analyst- High
– PIIAMs- Low

External

– Partners (High)
– NO program managers/officers/finance/compliance staff (High)

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Relevant knowledge and experience;

Qualification and Experience
-Degree in social sciences or equivalent
– Experience of grants compliance requirements for more than one development aid donor
– Sound understanding of integrated development issues and critical analysis of child poverty
– In-depth knowledge of child-rights programming
– Demonstrated experience and understanding of the complexities of working in conflict and fragile situations and how to effectively deliver commitments while minimizing security risks
– Demonstrated experience in emergency programming and understanding of relevant international humanitarian frameworks
– Knowledge of development issues, trends, challenges and opportunities and implications to community development
– Demonstrated knowledge of strategic work planning processes
– Knowledge of effective participatory Monitoring, Evaluation and Research systems and processes
– Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff
– Bilingual (French and English)

Skills

– Exceptional conceptual and strategic thinking skills
– Excellent interpersonal skills, including the ability to build relationships with colleagues at long distances

Fluency in English and French
Excellent written and oral communication skills, including presentation and public speaking
Strong analytical and problem-solving skills
Strong team building and motivational skills
Good negotiation and influencing skills
Solid experiences in grant implementation with a variety of donors
Leadership analysis/coaching skills
Strong inter-personal skills in a multi-cultural environment
Solid project management skills
Minimum of 3 years humanitarian aid experience in complex disasters context
Experience in project management and grant management in a development context, including managing multi-million-dollar budgets
Experienced in engaging with the international donor community and developing donor reports for grants
Strong understanding of the humanitarian emergency operating context, including Sphere, the humanitarian system, donors, security, civil military liaison and program management

Behaviours

Creates strong sense of purpose within the portfolio and with stakeholders
Holds self and others to account to deliver on agreed goals and standards of behaviour
Sees contribution of own part of the organisation in wider Plan International and external context
Balances future vision with practical delivery
Sound judgement and decision-making in complex situations
Can reach out and influence large groups of people
Creates highly motivated team of unified purpose
Modifies own view to get the best outcome for the organisation
Supports learning in diverse teams
Remains calm and positive under pressure and in difficult situations
Aware of impact on others and adjusting own behaviour accordingly
Humble and service oriented

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable
1.   Promotes a culture of openness and transparency, including with sponsors and donors.
2.   Holds self and others accountable to achieve the highest standards of integrity.
3.   Consistent and fair in the treatment of people.
4.   Open about mistakes and keen to learn from them.
5.   Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
1.   Articulates a clear purpose for staff and sets high expectations.
2.   Creates a climate of continuous improvement, open to challenge and new ideas.
3.   Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4.   Evidence-based and evaluates effectiveness.
We work well together
1.   Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2.   Builds constructive relationships across Plan International to support our shared goals.
3.   Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4.   Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

5.   Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
6.   Builds constructive relationships across Plan International to support our shared goals.
7.   Develops trusting and ‘win-win’ relationships with funders, partners and communities.
8.   Engages and works well with others outside the organization to build a better world for girls and all children.

PHYSICAL ENVIRONMENT
This post is based in CO with approximately 30% to Program Areas and other travels when required

LEVEL OF CONTACT WITH CHILDREN
[Please delete as applicable]

Low contact: Occasional interaction with children.